Admin & Account Assistant

Administrative Responsibilities Answer and direct phone calls, emails, and inquiries Organize meetings, appointments, and travel arrangements Maintain filing systems, records, and contact lists Prepare correspondence, reports, presentations, and meeting minutes Handle data entry, invoices, expense reports, and office documentation Order and manage office supplies and equipment Coordinate office operations, repairs, and administrative procedures Greet and assist visitors while maintaining professional communication Support project coordination and multiple administrative tasks Supervise junior staff and maintain employee records Ensure confidentiality of sensitive information Perform general clerical duties such as filing, copying, scanning, and printing Carry out other duties as assigned by the direct superior Accounting Activities of this Role - AR Check and update payments received in the bank accounts Record and deposit cheques received Manage petty cash Inform respective sales personnel for those customers paying in advance or COD payments Update customer Aging Report after receiving payment Merge PDF of DO, SO, PO and other supporting documents for invoice preparation Mail or email statement of accounts or invoices to customers Accounting Activities of this Role - AP Check supplier /subcontractor invoices and supporting documents from Procurement / Project team Update payables in the Cash Book Prepare payment for approval listing Prepare for GIRO payment Requirements Certificate / diploma in Accounting or Finance, or equivalent work experience Strong attention to detail and ability to accurately perform data entry Proficient in Microsoft Office, especially Excel Familiarity with XERO accounting software is a plus