Administrative Assistant

Responsibilities Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones. Coordinate domestic and international travel, including itineraries, visas, logistics, and post-travel documentation. Prepare meeting materials, agendas, presentations, and provide meeting support, including note-taking where required. Process expense claims, invoices, purchase orders, and support budget tracking. Plan and execute internal and external events, including off-sites, leadership meetings, town halls, and business programs. Coordinate office space planning, workplace logistics, and facilities requests with internal teams. Support culture-building initiatives, employee engagement activities, and strategic site programs. Drive small to medium-sized operational projects, identify risks, and ensure timely execution while maintaining confidentiality and professionalism. Requirements 3 to 4 years of administrative or executive support experience, preferably within a multinational corporation or technology environment. Proven experience managing complex calendars, executive travel, expense administration, and meeting coordination. Strong event planning and project coordination skills. Excellent organisational, communication, and stakeholder management abilities. Ability to manage confidential information with sound judgment and discretion.