Spare Parts Coordinator

Key Responsibilities Spare Parts & Inventory Management Manage daily spare parts enquiries, quotations, orders, and deliveries. Monitor inventory levels and maintain optimum stock availability. Coordinate stock replenishment and purchasing activities with approved suppliers. Perform stock checks, cycle counts, and inventory reconciliations. Maintain accurate records of stock movements and inventory transactions. Procurement & Vendor Coordination Source and procure spare parts for marine navigation and communication equipment. Liaise with local and overseas suppliers regarding pricing, lead times, and delivery schedules. Negotiate costs and delivery terms where appropriate. Follow up on purchase orders and ensure timely delivery of parts. Sales & Customer Support Prepare quotations for spare parts enquiries from customers and vessels. Process customer orders and coordinate shipment arrangements. Provide updates to customers regarding order status, lead times, and delivery schedules. Support service teams by ensuring required parts are available for onboard jobs. Logistics & Documentation Coordinate local and international shipments of spare parts. Prepare shipping documents, delivery orders, packing lists, and invoices. Liaise with freight forwarders, couriers, and logistics providers. Ensure compliance with company procedures and customer requirements. Administrative Duties Maintain supplier and customer databases. Prepare inventory and procurement reports. Assist in budgeting and forecasting spare parts requirements. Support other operational and administrative tasks as assigned. Requirements Diploma or Degree in Supply Chain Management, Logistics, Maritime Studies, Engineering, or a related field. Minimum 2 years of experience in spare parts coordination, procurement, inventory control, or marine operations. Experience within the marine, offshore, maritime, or technical engineering industry is preferred. Familiarity with marine navigation and communication equipment will be an advantage. Proficient in Microsoft Office applications, particularly Excel. Experience with ERP or inventory management systems is preferred. Strong organizational and multitasking abilities. Good communication and interpersonal skills. Ability to work independently and under pressure in a fast-paced environment. Preferred Knowledge Experience dealing with spare parts for: GMDSS equipment Marine radar systems ECDIS systems GPS and GNSS equipment Satellite communication systems VHF, MF/HF, and UHF communication equipment AIS systems Bridge navigation equipment Benefits Competitive salary package Performance-based incentives Medical benefits Annual leave and statutory benefits Career development opportunities within the maritime industry