Purchasing & Administrative Assistant

About the Role Ventas Bio is a Singapore-based biomedical company operating under an ISO 13485 quality management system. We are looking for a Purchasing & Administrative Assistant to support our purchasing and order-processing function and help ensure smooth, continuous coverage across the week. You will handle day-to-day purchasing, liaise with both vendors and customers, and coordinate deliveries and freight, working as part of a team. What You Will Do ● Prepare requests for quotation (RFQs), compare supplier quotes, and raise purchase orders (POs). ● Follow up with vendors to confirm pricing and delivery, and resolve any discrepancies. ● Liaise with customers on orders, deliveries, and enquiries by phone and email. ● Prepare customer invoices, delivery orders, and related shipping documentation. ● Arrange local last-mile deliveries and coordinate domestic and international freight with forwarders and couriers. ● Receive and check incoming goods, update inventory records, and monitor stock replenishment. ● Maintain accurate purchasing, sales, and shipping records and provide general administrative support. ● Assist in office administration tasks. ● Ad hoc duties as assigned. What We Are Looking For ● Minimum Diploma or Degree preferably in Business, Supply Chain, Logistics, or a related field. ● 1–3 years of experience in purchasing, procurement, order processing, administration, or shipping/logistics. ● Familiarity with purchasing documents (RFQ, PO, invoice, delivery order) and shipping/freight documentation. ● Proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP or inventory systems is a plus. ● Organised, detail-oriented, and a reliable team player with good communication skills. ● Experience in a manufacturing or regulated (e.g., medical device / ISO 13485) environment is an advantage. What WeOffer ● A full-time role (5-day work week; no shift work). ● On-the-job training and the opportunity to learn the full procurement and logistics cycle. ● A supportive, respectful, and collaborative work environment. We regret that only shortlisted candidates will be notified.