Executive Secretary

About the Role: We are seeking a highly organized and proactive Secretary to provide dedicated administrative and executive support to the Senior Executive. The ideal candidate will ensure smooth day-to-day operations, maintain confidentiality, and facilitate effective communication across all levels of the organization. Key secretarial support area: Chairman, CEO, CFO Key Responsibilities: Coordinate office activities and operations to ensure efficiency and compliance with company policies. Manage calendars, schedules, travel arrangements, and appointments for the Executive Management. Handle emails, letters, packages, phone calls, and other correspondence professionally and promptly. Prepare, edit, and format reports, proposals, presentations, and other documents. Maintain and update databases, records, and filing systems (financial, personnel, and administrative). Monitor office supplies inventory and place orders when necessary. Organize meetings, take minutes, and follow up on action items. Act as a liaison between the Executive Management and internal/external stakeholders. Ensure confidentiality of sensitive information and documents. Requirements: Proven experience as an Office Administrator, Office Assistant, Secretary, or in a similar role. Excellent communication and interpersonal skills. Strong organizational and time-management abilities with attention to detail. Familiarity with office management systems and procedures. Proficient in Microsoft Office applications, especially PowerPoint and Excel. Ability to multitask, prioritize workload, and work under pressure. High level of integrity, discretion, and professionalism. Preferred Attributes: Experience supporting senior executives or C-suite leaders. Strong problem-solving skills and ability to work independently. VSMC promotes diversity and inclusivity in our workforce;and hiring will be conducted in phases.