Executive Administrative Assistant

Job Responsibilities: Complex calendar and travel management. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process. File and retrieve corporate documents, records, and reports. Prepare agendas and make arrangements for committee, board and other meetings. Make arrangements for travel, planning meetings, etc. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Skills: Recent experience and familiar with working in IT MNCs as an EA. Highly matured and professional, seasoned EA experience with solid stakeholder management. Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Ability to work independently and manage one’s time. Ability to keep information organized and confident. Event planning and expense management for the team Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings. Ability to work independently and manage one’s time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Key Requirements: Ideally minimum 5-7 years of EA experience required. Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting. Reliability - consistency in service delivery. Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges. We regret to inform that only shortlisted candidates will be notified. Job Reference: R22104900 Zheng Qimei Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544