Programme & Secretariat Executive (1 Year)

Key Responsibilities Support the conceptualisation of conference programme, schedule, special showcases, and fringe programmes. Engage internal and external stakeholders — public, private, community, and diplomatic sectors — to secure buy-in and alignment on strategic objectives. Liaise with attending Committees on strategic and operational coordination, including drafting agreements and ensuring alignment with Committee law. Plan hospitality logistics, including flights, accommodation, and ground transport. Perform secretariat duties for the client group, including liaison with external vendors, note-taking, records management, and logistical support. Support post-event administrative processes, including feedback collection and report generation. Secretarial Duties: Perform secretariat duties spanning administrative functions (records keeping, meeting preparation) and strategic/governance support. Maintain membership database and support the annual membership open call. Design the revenue framework and advise on effective utilisation of membership revenue. Refine membership tiers to diversify membership applications. Support the transition to a digital membership card. Support engagement with local and international stakeholders. Represent client group for related meetings, preparing position papers and memos as needed. Partner with external vendors on the conceptualisation of related conferences and outreach activities. Requirements: • At least 3-5 years of work experience, preferably in international relations, and specific to working with International Organizations • Keen interest in current and international affairs • Enjoys engaging with a diverse range of local and international stakeholders • Able to think, speak and write critically and strategically • Creative, resourceful and able to multi-task • Excellent team player and able to drive initiatives and projects involving stakeholders from multiple divisions or agencies • Prior work experience involving the arts and culture sector, international relations and/or stakeholder engagement will be a strong asset Salary: $5000 - 5500/Month Contract: 1 Year Location: Bugis EA License No.: 96C4864 Reg. No.: R22110485 (Shanice Lim Xin Ni)