Project Executive (Financial Systems)

Key responsibilities: Support stakeholder engagement efforts by coordinating communications, scheduling meetings, and documenting feedback and requirements. Review and analyse data collected from customer deep-dive sessions, ensuring key insights and pain points are accurately categorised and recorded. Prepare and organise materials for deep-dive meetings, including presentation slides, reports, and meeting documents. Support Service Requests from agencies in accordance with Service Level Agreement (SLA), such as static data maintenance, cancellation of expense reports. Assist in maintaining regular updates with stakeholders by tracking progress and ensuring timely follow-ups on action items, including (a) tracking of identified issues, action items, and progress of follow-ups from customer deep dive sessions; (b) weekly monitoring and reporting of Change Request/ Service Requests/ Incident Requests; and (c) User Acceptance Testing (UAT) progress tracking for ad-hoc Change Requests and Workday release features. Ensure documentation, e.g., user guides and standard operating procedures, is well-structured, up-to-date, and readily accessible for internal and stakeholder use. Provide general administrative and coordination support to ensure smooth execution of project and business activities. Requirements Functional/Technical Competencies Background in Accounting/ Business/ Finance and/or IT Proficient with MS Office and VBA will be advantageous Understand basic finance and/or payroll processes and experience with system implementation and maintenance will be advantageous Generic Competencies Good critical thinking, problem-solving and analytical skills Good time management skills to multi-task and prioritize key deliverables Meticulous and a good team player who is able to work well independently Able to proactively develop and manage relationships with various key stakeholders Strong communication and presentation skills Contract duration: 6 months contract, with option to extend for another 6 months Working Arrangement: Monday to Thursday: 9am – 6.30pm Friday: 9am –6.00pm (Flexhours can be arranged with reporting officer) Location : High Street Salary : $15 to $16 per hour (approximately $2,730–$2,910 per full month of service). Salary will be pro-rated based on the actual service period) EA License No.: 96C4864 Reg. No.: R26161270 JOEY TAY YI TING