Administrative Executive

Company Overview China Southern Airlines Company Limited is a leading state-owned airline headquartered in Guangzhou, operating extensive domestic and international routes with a modern fleet. Known for safety, customer service, and innovation, it features a blue vertical tail fin adorned with a vibrant red kapok flower logo. Job Summary Provide comprehensive administrative support to management, ensuring smooth daily operations, effective communication, and compliance with company policies. Responsibilities Manage daily administrative operations to support management and ensure clear communication and execution of company directives Prepare, receive, distribute, maintain, and archive company documents, contracts, correspondence, and official records accurately Organize meetings by scheduling, preparing materials, and drafting meeting minutes and reports to facilitate decision-making Screen candidates, coordinate onboarding, manage work pass applications, and arrange insurance to support recruitment processes Oversee office assets and supplies to maintain efficient office administration and resource availability Translate and proofread documents, correspondence, contracts, and speeches in English and Chinese to ensure accuracy and clarity Provide interpretation support during meetings and business discussions to enable effective communication Liaise with local government agencies and external organizations to handle administrative matters and ensure compliance Review administrative invoices, collect supporting documents, and process reimbursements and payments promptly Execute additional duties and assignments as directed by the company and management to support operational needs Preferred competencies and qualifications Bachelor’s degree or equivalent, preferably in Business Administration, English, Translation, Human Resources, Accounting, or related fields Excellent bilingual proficiency in English and Chinese (spoken and written) with strong translation and communication skills to prepare business correspondence and liaise with Chinese-speaking counterparts Familiarity with Singapore regulations and procedures related to work passes, immigration, and residency matters is advantageous Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and common office tools to support administrative tasks Detail-oriented and well-organized with the ability to manage multiple tasks simultaneously Strong interpersonal, communication, and coordination skills demonstrating professionalism and confidentiality Possession of a valid Singapore driving licence is an advantage