Operations Analyst (Oil)

JOB DESCRIPTION: Assist in cargo nomination activities and ensure accurate processing of related transaction records. Verify, reconcile, and enter secondary operational expenses, including storage costs, inspection fees, GST, and other applicable charges into the SAP system. Maintain and utilize Power BI dashboards to track, analyze, and report operational cost data and performance indicators. Evaluate existing cost management and data entry processes, recommending and implementing improvements to enhance efficiency, accuracy, and automation. Support user testing, validation, and implementation activities for scheduling system enhancements and SAP upgrades. Provide data analysis, reporting, and operational insights to support daily Operations activities. Coordinate and assist with operational licensing requirements, regulatory compliance matters, and internal audit processes. Prepare, review, and distribute cargo and shipping documentation to external parties, ensuring accuracy and adherence to required timelines. Provide scheduling assistance and operational coverage during manpower shortages, leave periods, or peak workload situations, independently handling routine scheduling responsibilities when necessary. Collaborate with traders, schedulers, inspectors, agents, terminal representatives, and internal departments to facilitate smooth operational execution and cost administration. Develop a thorough understanding of the end-to-end scheduling and operational workflow to effectively support execution and cost management functions. Maintain, organize, and archive operational records and documents in accordance with established document control and retention policies. Participate in operational administration, cost monitoring activities, process optimization projects, and other assigned initiatives. PREREQUISITES: Bachelor’s Degree in Maritime Studies, Logistics, Supply Chain Management, or a related discipline. Strong attention to detail with the ability to handle data and documentation accurately. Excellent analytical, numerical, and critical thinking skills. Proficient in Microsoft Office applications, especially Excel, with strong data management capabilities. Experience in developing dashboards, automating workflows, and utilizing analytical tools such as Power BI and Python. Strong communication and stakeholder management skills with the ability to work effectively across cross-functional teams. Able to perform under tight deadlines, manage competing priorities, and thrive in a dynamic operational environment. Exposure to shipping, marine operations, vessel scheduling, or logistics functions is an advantage. Experience in operational support, SAP transactions, and cost administration is preferred. Basic knowledge of cargo operations, terminal activities, marine logistics, and related operational cost structures. Ability to provide scheduling support and contribute to workload management during operational coverage requirements.