Event Coordinator

Responsibilities: Support in managing assigned client accounts. Act as a point of contact for clients on operational matters. Assist in preparing proposals, quotations, and project updates. Follow up with clients on timelines, confirmations, and deliverables. Attend client meetings, presentations, and site recce as required. Ensure client instructions and feedback are clearly documented and communicated internally. Coordinate event logistics, manpower, production, and timelines. Prepare internal execution briefs and production forms. Conduct site recce and liaise with operations for technical readiness. Coordinate closely with operation department to ensure smooth execution. Liaise with vendors (AV, staging, printing, logistics, etc.) Track project progress and highlight risks early. Be present on-site during setup, event, and teardown. Supervise vendors, crew, and event flow. Handle operational issues independently and escalate major issues promptly. Maintain project documentation, checklists, and post-event records. Support costing tracking and variation documentation. Assist in post-event reporting. Perform ad-hoc administrative duties related to events. Requirements: Diploma or Degree in Integrated Events & Project Management or related field. Minimum 2-3 years of relevant working experience in event coordination or operations. Experience coordinating vendors, manpower, logistics, and event timelines. Able to communicate with clients on operational matters. Strong organisational and coordination skills. Able to handle multiple tasks and work under pressure. Willing to work flexible hours, including weekends and event days. Proficient in Microsoft Office; experience with event documentation is an advantage.