Event Executive

Responsibilities: Act as the main liaison between clients and internal teams. Understand client briefs, budgets, timelines, and expectations. Prepare proposals, quotations, and presentations. Manage client meetings, revisions, approvals, and confirmations. Ensure all event elements are fully prepared before event day. Confirm manpower, logistics, production, and deliverables with operations. Conduct site recce and align execution plans internally. Translate client requirements into execution briefs. Track project progress, risks, and quality control. Conduct pre-event checks to ensure specs, timelines, and standards are met. Lead on-site supervision during setup, event, and teardown. Handle client communication on event days. Resolve issues independently and escalate major risks when required. Prepare costing sheets, quotations, and variation orders. Manage last-minute changes and cost confirmations. Liaise with suppliers and ensure delivery according to specs. Prepare invoices and track billing and payments. Maintain proper project documentation and records. Perform ad-hoc administrative duties related to events. Requirements: Diploma or Degree in Integrated Events & Project Management or related field. Minimum 3-5 years of relevant working experience in event management or agency environment. Proven experience in client account servicing, proposals, and quotations. Strong project management and problem-solving skills. Able to manage multiple projects and clients independently. Good communication, presentation, and negotiation skills. Comfortable with on-site supervision and issue management. Willing to work flexible hours based on event requirements. Leadership or mentoring experience is an advantage.