Administration Manager

Administration Manager Responsibilities • Plan and coordinate administrative procedures and systems and devise ways to streamline processes • Recruit and train personnel and allocate responsibilities and office space • Assess staff performance and provide coaching and guidance to ensure maximum efficiency • Ensure the smooth and adequate flow of information within the company to facilitate other business operations • Manage schedules and deadlines • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints • Monitor costs and expenses to assist in budget preparation • Oversee facilities services, maintenance activities and tradespersons (e.g electricians) • Organize and supervise other office activities (recycling, renovations, event planning etc.) • Ensure operations adhere to policies and regulations • Keep abreast with all organizational changes and business developments • Perform any other duties assigned by the director. Administration Manager Requirements and skills • Proven experience as administration manager • In-depth understanding of office management procedures and departmental and legal policies • Familiarity with financial and facilities management principles • Proficient in MS Office • An analytical mind with problem-solving skills • Excellent organizational and multitasking abilities • A team player with leadership skills • BSc/BA in business administration or relative field • The ability to work under pressure. • Availability to work within opening hours (e.g. evenings, holidays, weekends).