Administrative Assistant (HR & Admin)

Job Scope 1) Direct Support & Office Administration Assist with daily office tasks, including answering incoming calls and managing incoming/outgoing couriers. Assist in arranging site visits and meetings. Process procurement requisitions (including non-stock items) and staff claims (e.g. handphone reimbursements, entertainment claims). Administer subscriptions, business gifts/hampers, and provide coverage for other admin staff when the need arises. 2) Facility& Equipment Coordination Help monitor and arrange maintenance for office equipment (e.g. water and coffee dispensers) and the office security system. Manage parking administration, including issuing carpark coupons and collecting charges. Coordinate telecommunication requests (PABX, Telco lines) by receiving requests, arranging site surveys, and scheduling installations. Assist with visitor system applications (JI/PCS,JI/VMS/SIT) 3) Documentation& Financial Support Compile data and prepare documents to assist with Budget/Capex planning and Turnaround preparation (including invoicing and cost recovery from complex downstream companies). Assist in preparing documentation for tenders and contracts. Help coordinate, compile, and submit information for internal initiatives (safety and newsletter). Requirements Minimum NITEC/Higher NITEC or equivalent qualifications Proficient in MS Office (i.e. MS Excel and MS Word) Candidates with SAP working knowledge will have an added advantage Good interpersonal and communication skills A strong team player Attractive salary commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package: Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service) Location Allowance Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children Comprehensive Insurance Coverage Holiday, Sports and Wellness Subsidies Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT