Operations & Finance Executive

Certainly! Here's a professional Job Description (JD) for an Admin & Finance Executive role suitable for a small to medium-sized company in Singapore. It includes payroll, GST, petty cash, and general Admin & Finance Executive Reports To Managing Director / Finance Manager Job Summary The Admin & Finance Executive is responsible for supporting the company's finance, payroll, and administrative operations. The role ensures accurate financial record-keeping, compliance with statutory requirements, efficient office administration, and smooth day-to-day business operations. Key Responsibilities Finance & Accounting Prepare and issue customer invoices and follow up on outstanding payments. Process supplier invoices, staff reimbursements, and payments. Maintain accurate accounting records and financial documentation. Perform bank reconciliations and monitor company cash flow. Manage petty cash, including recording transactions and monthly reconciliation. Assist in preparing monthly financial reports and management accounts. Coordinate with external accountants and auditors for financial reporting. Prepare supporting documents for year-end audit and tax filing. GST & Statutory Compliance Prepare and submit quarterly GST returns in accordance with IRAS requirements. Maintain GST records and ensure compliance with Singapore tax regulations. Support corporate tax and statutory filing requirements. Ensure proper documentation for all financial transactions. Payroll & HR Administration Process monthly payroll accurately and on time. Calculate salaries, overtime, allowances, bonuses, and statutory deductions. Prepare payroll reports and maintain payroll records. Process CPF contributions and other statutory submissions where applicable. Maintain employee leave, attendance, and personnel records. Support onboarding and offboarding administration. Office Administration Maintain filing systems for finance, HR, and company documents. Handle correspondence, emails, courier services, and office supplies. Manage office assets, equipment, and vendor relationships. Coordinate travel bookings, meetings, and company events when required. Ensure office operations run efficiently and professionally. General Administrative Support Prepare reports, letters, contracts, and business documents. Assist with company licence renewals and regulatory documentation. Support management with ad-hoc administrative and finance-related tasks. Maintain confidentiality of company and employee information. Requirements Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline. Minimum 2–5 years of experience in finance, accounting, payroll, or office administration. Knowledge of Singapore GST, payroll, CPF, and statutory requirements. Proficient in Microsoft Office (Excel, Word, Outlook). Strong organisational and time management skills. High level of accuracy, integrity, and attention to detail. Good communication and interpersonal skills. Ability to work independently and manage multiple priorities.