Executive Business Partner

Brand Summary Plain Vanilla Bakery started out with a simple, earnest ambition to create and share some good old-fashioned cake with our local community; cake that was made with real wholesome ingredients, and was familiar and comforting. In a world of mass-produced confections, we wanted to go back to basics and bake like our mums and grandmothers used to – moist red velvet cupcakes topped with vanilla buttercream, apple pound cake drizzled with caramel, decadent chocolate brownies, warm and fudgey on the inside. The kind of scents, flavours, and textures that make us nostalgic for days gone by. Job Description As Executive Business Partner , you will play a critical role in enabling the CEO to operate at a high level of effectiveness in driving Plain Vanilla’s strategic priorities. The primary objective of this role is to ensure that the CEO is well-supported in achieving company objectives, delivering on budget targets, and executing key milestones across both company-wide initiatives and CEO-led priorities. You will work closely with the CEO and the leadership team to coordinate cross-functional initiatives, facilitate alignment across functions, and support the disciplined execution of priority projects. Acting as a central point of coordination, you will provide structured support across areas such as organisational development, culture and internal communications, and business operations. This role requires a high degree of judgement, discretion, and professional maturity. You will be expected to anticipate needs, exercise sound decision-making in dynamic situations, and operate with a strong sense of ownership in ensuring continuity, clarity, and momentum across the CEO’s agenda and broader organisational priorities. The ability to navigate complexity, manage competing demands, and maintain a high standard of execution in a fast-paced environment is essential. You will also be responsible for maintaining key internal documentation and systems, upholding internal processes, and ensuring consistent follow-through across the CEO’s portfolio and the wider organisation. Success in this role is defined not by individual visibility, but by the CEO’s effectiveness and the organisation’s ability to execute with alignment, discipline, and consistency. Key Job Duties and Responsibilities CEO Support & Priority Management Provide structured, day-to-day support to the CEO to ensure effective management of priorities, time, and commitments Manage the CEO’s calendar, including scheduling internal and external meetings, prioritising commitments, and ensuring efficient time allocation Prepare briefing materials, summaries, and updates to support effective decision-making Coordinate meetings, prepare agendas, and ensure relevant materials are prepared in advance Track follow-ups and action items from meetings, ensuring alignment and timely execution across stakeholders Cross-Functional Coordination & Project Execution Act as a central coordination point across the CEO, leadership team, and departments to ensure alignment on priorities and timelines Support the planning, tracking, and execution of company-wide initiatives and CEO-led projects Maintain visibility over key workstreams, ensuring clear ownership, accountability, and progress tracking Identify risks, delays, or gaps early, and work with relevant stakeholders to resolve them Support alignment between operational teams, leadership, and external stakeholders where required HR Engagement & Culture Initiatives Work closely with the CEO to support the planning and execution of HR engagement initiatives and culture-building efforts Coordinate company-wide events and internal initiatives such as: Townhalls and company briefings Festive celebrations (e.g. Chinese New Year dinner) Staff appreciation initiatives Partner with the HR Business Partner and leadership team to strengthen team engagement, alignment, and communication across the organisation Support follow-through on key people initiatives as part of the CEO’s portfolio Internal Communications & Alignment Support internal communications from the CEO’s office to ensure clarity, consistency, and alignment across teams Coordinate company-wide announcements and leadership updates Assist in preparing materials for leadership meetings, townhalls, and company updates Ensure key decisions, updates, and directions are clearly documented and communicated to relevant stakeholders Office Management & Workplace Environment Over…