Administrative Assistant

About Respiree Respiree is a fast-growing healthcare technology company transforming cardiorespiratory care through AI-powered predictive monitoring. Our solutions empower clinicians to intervene earlier, improve patient outcomes, and shape the future of healthcare. As we continue to grow, we're looking for a proactive and organised Administrative Assistant to support our day-to-day office operations and help keep our team running smoothly. About the Role This role is perfect for someone who enjoys creating order, keeping things organised, and supporting people behind the scenes. You'll be the go-to person for office administration, coordination, and ensuring our workplace remains welcoming and efficient. We're looking for someone who communicates well, takes initiative, and has a positive, teachable attitude. While previous administrative experience is preferred, we're equally interested in candidates who are eager to learn and grow. Key Responsibilities Manage the office letterbox, incoming mail and pantry supplies. Welcome visitors and guests, and answer the office doorbell. Coordinate with external vendors, including cleaning and air-conditioning servicing providers. Manage the company phone and office supplies, ensuring the office is well-stocked and organised. Organise and prepare for company sharing sessions, celebrations and team-bonding activities. Organise meeting minutes and update calendar invitations accordingly. Assist with calendar management, meeting scheduling and coordination. Arrange travel bookings and logistics for employees when needed. Manage the company stamp and coordinate the mailing of documents when required. Provide general administrative support and assist with ad-hoc tasks as assigned. About You We're looking for someone who is: An excellent communicator with strong interpersonal skills. Proactive, resourceful and able to work independently. Highly organised with great attention to detail. Eager to learn and open to feedback. Comfortable managing multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Word, Excel, Outlook). Someone who enjoys helping others and contributing to a positive workplace culture. Preferred Qualifications Prior experience in an administrative, office support or coordination role would be favorable. Experience managing calendars, meetings or office operations is advantageous. If you're someone who enjoys supporting people, solving problems and keeping things running smoothly, we'd love to hear from you.