Administrative Coordinator (Facilities Management – ACMV)

Job Description We are seeking a proactive, organized, and motivated Administrative Coordinator to support our Facilities Management (FM) team in the daily administration and coordination of ACMV maintenance operations. The ideal candidate is detail-oriented, possesses a positive attitude, and is able to work efficiently in a dynamic office environment. Key Responsibilities Prepare and maintain administrative documents including reports, quotations, purchase orders, service contracts, and other related documentation. Coordinate meetings, maintenance schedules, site appointments, and service activities with clients, vendors, and internal teams. Maintain an organized filing system for service reports, contracts, invoices, correspondence, and operational records. Handle reception duties, including answering phone calls, attending to visitors, and responding to general enquiries. Prepare and submit daily, weekly, and monthly operational reports. Respond promptly and professionally to emails and other correspondence. Monitor and track service schedules, documentation, renewals, and project deadlines. Provide general administrative and coordination support to the Facilities Management team. Perform any other duties as assigned by the Reporting Officer (RO). Requirements NITEC, Higher NITEC, Diploma in Business Administration or a related discipline. Previous experience in an administrative or coordination role is preferred. Good communication and interpersonal skills. Strong organizational, time management, and multitasking abilities. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). Detail-oriented with a high level of accuracy in documentation and record-keeping. Pleasant personality with a positive attitude and professional work ethic. Self-motivated, disciplined, and able to work independently as well as in a team. Comfortable working in a fast-paced and dynamic office environment. Knowledge of ACMV systems or Facilities Management operations will be an added advantage.