Compliance Executive

Job summary The Compliance Executive is responsible for managing and maintaining regulatory licenses, permits, and certification requirements across the Singapore business. This includes SFA Business Cleaning licenses, NEA-related requirements, liquor licensing where applicable, MUIS Halal certification and ISO certification. The role ensures that licenses and certifications are applied, renewed, amended, terminated, and tracked in a timely manner, while maintaining strong documentation control, audit readiness, and stakeholder engagement with authorities, certification bodies, landlords, consultants, internal functions, and site operations. Key responsibilities: Licensing Management · Manage the full lifecycle of regulatory licences and permits, including application, renewal, amendment, termination, and maintenance. · Coordinate licence requirements for new site mobilisation, outlet opening, relocation, operational changes, and demobilisation. · Maintain an accurate licensing database and ensure expiry dates, renewal timelines, supporting documents, and status updates are properly tracked. · Liaise with SFA, NEA, SPF-related bodies, and other relevant external parties on licensing matters. · Provide guidance to Operations and other internal stakeholders on licensing requirements and compliance expectations. Halal Certification Management · Coordinate MUIS Halal certification applications, renewals, audits, and related documentation. · Support the development and maintenance of Halal Management System requirements for relevant certified sites. · Work closely with Operations, Procurement, suppliers, and site teams to ensure ongoing compliance with MUIS Halal requirements. · Validate Halal-related product, supplier, document, and site requirements where applicable. · Maintain complete Halal records, supporting evidence, and certification documentation for audit and inspection readiness. Regulatory Compliance · Monitor changes in applicable food safety, licensing, certification, and regulatory requirements. · Conduct compliance checks to verify adherence to SFA, MUIS, company, and other applicable regulatory requirements. · Identify compliance gaps, deviations, non-conformities, or potential risks related to licensing and certification. · Follow up with relevant functions or departments to ensure timely closure of compliance gaps. · Support implementation of corrective and preventive actions where required. Audit & Inspection Support · Coordinate and support regulatory inspections, certification audits, internal audits, and external audits. · Facilitate communication between auditors, regulatory bodies, certification bodies, and internal stakeholders. · Track audit findings, regulatory observations, requests for action, and closure status. · Support the implementation of corrective actions and process improvements arising from audit or inspection findings. Documentation & Administration · Maintain proper records for all licenses, permits, certifications, audit & ISO documents, regulatory correspondence, and compliance reports. · Develop, update, and maintain compliance trackers, and reporting tools. · Generate periodic compliance reports for management review. · Ensure records are complete, traceable, current, and accessible when required. Stakeholder Management · Serve as the primary point of contact for licensing and Halal certification matters. · Partner with Operations, Mobilisation, site teams, authorities, and certification bodies. · Provide mobilisation support, technical advice, and compliance guidance for new and existing business operations. · Support cross-functional integration of licensing and certification requirements into operational processes. · Perform any other compliance-related duties assigned by the reporting manager or Country Leadership Team. Key Competencies : · Good understanding of Singapore food regulations and licensing requirements. · Familiarity with MUIS Halal Certification requirements and procedures. · Strong documentation and administrative skills. · Excellent attention to detail and organizational skills. · Ability to manage multiple applications and deadlines simultaneously. · Strong communication and stakeholder management skills. · Proficient in Microsoft Office applications. · Degree or Diploma in Food Science and Technology, Chemistry and other science related fields · Experienced professional with at least 2 years of relevant experience · Operational knowledge and experience…