Deputy Manager- HR And Office Administration

The Opportunity We are seeking a dynamic and detail-oriented Deputy Manager – HR & Office Administration to join our clients high-performing team. This is a unique opportunity to be at the intersection of people strategy and operational excellence in a fast-paced, global environment. As a key partner to the Singapore HR Head, you will translate strategic HR priorities into seamless day-to-day execution while creating an exceptional employee experience. You'll lead HR operations and office administration for our Singapore entities, ensuring best-in-class service delivery, compliance excellence, and a workplace culture that inspires performance. What You'll Do 🎯 Drive End-to-End HR Excellence Orchestrate the complete employee lifecycle—from onboarding through offboarding—ensuring every touchpoint reflects our commitment to people excellence Ensure flawless execution of HR transactions including contracts, employee records, confirmations, transfers, promotions, and organizational changes Champion compliance with Singapore employment legislation, MOM regulations, and internal governance frameworks Quality-assure HR documentation and processes, serving as the go-to expert for operational HR matters Lead continuous improvement initiatives that elevate HR process efficiency and standardization Optimize HR systems and employee databases for accuracy and usability 💼 Deliver Exceptional Employee Benefits & Services Administer comprehensive employee benefits programs including insurance, wellness initiatives, leave management, and employee assistance programs Drive accuracy in HR reporting, data reconciliation, and record management Support annual compensation reviews, bonus administration, and strategic employee communications 🌏 Enable Global Mobility Oversee all work pass administration (EP, SPass, DP) with precision and timeliness Coordinate seamless relocation and onboarding experiences for expatriate employees and their families Ensure 100% compliance with immigration regulations and documentation requirements 🤝 Elevate Employee Experience Champion employee engagement, wellness, recognition, and experience initiatives that make workplace exceptional Serve as a trusted advisor to employees and managers on HR policies, procedures, and employee relations Handle sensitive matters including disciplinary processes, grievances, and workplace investigations with professionalism and confidentiality Create a culture of responsive, employee-centric HR service delivery 🏢 Lead Workplace Excellence Lead and inspire the Office Administration team to deliver outstanding day-to-day office operations Oversee facilities management, workplace services, vendor relationships, and office maintenance to world-class standards Manage office budgets, procurement, and administrative contracts strategically Ensure workplace health, safety, security, and business continuity protocols are maintained Coordinate travel, visitor management, executive support, and workplace services seamlessly Optimize office assets, inventory, and administrative resources 👥 Develop Your Team Provide coaching, mentorship, and daily guidance to HR Executives, Office Administrators, and support staff Allocate work effectively, monitor performance, and ensure service excellence Build team capabilities and foster professional growth ✅ Ensure Governance & Compliance Maintain rigorous compliance with internal policies including Code of Conduct, Data Privacy, Anti-Bribery & Anti-Corruption frameworks Support internal and external audits through meticulous documentation and record-keeping Drive continuous improvement through HR projects, process enhancements, system implementations, and policy development What You Bring Essential Qualifications Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline 6–8 years of progressive HR experience with comprehensive exposure to HR operations and office administration Deep knowledge of Singapore employment legislation, MOM regulations, payroll administration, and employment practices Proven expertise in expatriate administration and immigration matters Demonstrated ability to juggle multiple priorities and deliver excellence in fast-paced environments Preferred Experience Experience managing HR and administrative teams in regional or multinational environments Track record of process improvement and operational excellence initiatives Exposure to HR systems implementation and digital transforma…