Back Office Executive

About the Role Singapore frozen seafood supplier, is looking for a Back Office Executive to manage supplier purchasing, import/export documentation, and stock operations. Key Responsibilities • Place and manage purchase orders with overseas suppliers (mainly Indonesia) • Prepare import/export documentation (invoices, packing lists, certificates, permits) for the declaring agent to clear shipments • Liaise with the declaring agent and freight forwarder on shipment coordination and delivery timelines • Track shipment status and verify goods received against purchase orders • Maintain supplier records and pricing agreements; follow up on discrepancies • Perform inventory reconciliation and periodic stock takes; handle stock data entry • Match supplier invoices to purchase orders and goods received; prepare (not release) supplier payments • Track licence, cargo, and cold-storage insurance renewals • Provide backup cover for customer invoicing when Front Office is on leave • May occasionally need to respond to urgent supplier or shipping agent queries outside working hours Requirements • Minimum GCE 'O' Level / Nitec / Diploma or equivalent • At least 1–2 years of experience in purchasing, logistics, or import-export operations • Familiarity with import/export documentation and Incoterms an advantage • Proficient in Microsoft Excel and Word • Organised, detail-oriented, and comfortable coordinating with overseas suppliers and local agents • Able to work occasional non-standard hours for urgent shipment matters • Bilingual in English and Mandarin or Bahasa Indonesia preferred, to communicate with suppliers Working Hours Monday–Friday, 8:00am–5:00pm; Saturday, 8:00am–3:00pm Location: Jurong Fishery Port