Administrative Assistant

🏫 School Catholic Junior College 📍 Location: Whitley Road, Singapore 💼 Employment Type: Full-Time (Contract) 💼 Experience: 3+ Years 📅 Contract Period: 1 September 2026 – 31 August 2027 (Renewable) 🕒 Working Hours: Monday to Thursday: 9.5 hours (Inclusive of 1-hour lunch break) Friday: 9 hours (Inclusive of 1-hour lunch break) Working hours between: 7:00 AM – 6:00 PM (To be finalized with the selected candidate) 🎯 Key Responsibilities 🏢 Provide professional front desk and reception services to staff, students, parents, visitors, and external stakeholders. ☎️ Handle enquiries through phone, email, and in-person professionally and promptly. 📬 Receive, distribute, collect, and manage incoming and outgoing documents, parcels, and correspondence. 📁 Maintain filing systems, records, and administrative documentation. 📝 Perform data entry, update databases, and maintain administrative records. 📦 Monitor and replenish office stationery and pantry supplies. 👥 Assist with routine HR administrative and office support duties. 📅 Coordinate logistics for meetings, school events, and administrative activities. 🧹 Maintain the cleanliness and organization of the reception and assigned office areas. 🤝 Provide administrative support to senior management and department heads. 📋 Perform other administrative and operational duties assigned by the school. ✅ Qualifications 🎓 Education GCE 'O' Level Certificate or equivalent. Diploma in Business Administration, Office Administration, or a related discipline is an advantage. 💼 Experience ✔️ Minimum 3+ years of experience in administration, office support, or front desk operations. ✔️ Experience working in a school or educational institution is preferred. ✔️ Strong customer service and administrative coordination skills.