Personal Assistant / Senior Executive (Planning), President’s Office

We are seeking a highly organised, proactive and driven Personal Assistant / Senior Executive to provide end-to-end executive, administrative and strategic support to a Senior Leader. The officer will play an important role in coordinating organisational priorities, supporting management processes and providing staff and secretarial support for key workstreams. The officer is required to demonstrate discretion when handling sensitive, confidential information, coordinate with multiple stakeholders, and support the office’s public feedback process. If you are meticulous, resourceful, and can manage multiple priorities and stakeholders effectively, we invite you to send your application. [Job Responsibilities] • Support the Senior Leader in coordinating strategic initiatives across teams and monitoring progress. • Assist in preparing management reports and providing secretarial support for management meetings, including keeping meeting records to facilitate smooth and timely follow-up. • Coordinate agenda and prepare supporting materials for local / overseas engagements. • Manage Senior Leader’s calendar of appointments and provide logistical and administrative support. • Maintain proper record-keeping and facilitate the retrieval of documents. • Maintain a petty cash fund and ensure proper disbursement. • Manage feedback received by the office (e.g. suggestions/requests from the public) and support continuous improvement of the office’s feedback management processes. • Handle confidential and sensitive information with discretion and integrity. • Perform any other related duties when required. [Key Competencies] • [Thinking Clearly and Making Sound Judgements]: You develop solutions for issues encountered in the course of your work, guided by background knowledge and past experiences. • [Serving with Heart, Commitment and Purpose]: You put yourself in the shoes of stakeholders to understand their needs and concerns. • [Working as One Public Service]: You extend help to other divisions or departments within the same agency and actively listen to others and contribute to a respectful and collaborative working environment within your team. • [Working Effectively with Citizens and Stakeholders]: You guide stakeholders on where to access relevant information. You identify and highlight cases that require special consideration to your supervisors and propose solutions to meet stakeholders' needs. [Work Experience & Knowledge] An ideal candidate should possess the following: • Singapore Citizenship. • Previous experience in the Public Service is advantageous. [Personal Traits] • Meticulous, able to plan and organise work effectively. • Possess sensitivity and tact to handle confidential information. • Good command of spoken & written English. • Proficient in MS Office (MS Word, Excel, PowerPoint, Outlook) and comfortable using AI tools. • Good teamwork and stakeholder management skills.