Executive/Senior Executive/Assistant Manager, Corporate Services

You will be responsible for a wide range of finance functions to ensure the smooth running of operations in the President's Office. [Specific Job Responsibilities] • [Financial Operations] - Coordinate with shared services centre to process payroll, payments, collections, deposits, recoveries and staff claims. Ensure payments are made accurately and promptly to vendors and internal stakeholders. Conduct reviews of existing processes and guidelines to identify opportunities for streamlining and enhancement. Recommend process improvements to increase operational effectiveness and efficiency. • [Budget Management] Assist in budget preparation including consolidation and review of departmental submissions. Monitor and analyse budget trends and utilisation to support management decision-making. • [Audit] Conduct sample finance audit checks and other internal controls to ensure proper governance. Coordinate internal audit process including preparation of audit schedules and liaising with auditors to ensure timely and accurate completion. Respond to audit queries by providing relevant documents and information in a coherent manner to auditors. • [Financial Reporting & Returns] Work on Financial Year End Closing matters, including preparing financial returns to AGD and MOF and ensuring accuracy and timely submissions. • [Stakeholder Management & Advisory] Coordinate with stakeholders to ensure efficient processing of transactions. Communicate and provide advice on finance-related queries to internal stakeholders. • [Governance & Compliance] Maintain accurate information in the financial systems and ensure compliance with financial policies and procedures. • Any other duties and ad hoc projects as assigned. [Key Competencies] • [Thinking Clearly and Making Sound Judgements]: Exercise sound judgement by evaluating and analysing different sources of information to develop solutions for problems encountered in the course of work. • [Working Effectively with Citizens and Stakeholders]: Collaborate effectively with stakeholders across departments to understand business needs and provide relevant, value-adding financial advice. • [Budget Planning and Administration]: Demonstrate structured thinking in coordinating budgeting and forecasting processes, including consolidation, review and evaluation of financial projections. • [Financial Operations and Controls]: Proficiency in processing financial transactions in accordance to existing standard operating procedures and analysing financial reports, ensuring accuracy, completeness and reliability of financial information. Maintain a strong focus on data integrity and audit readiness. [Work Experience & Knowledge] An ideal candidate should possess the following: • Singapore Citizenship. • At least 3 years of experience in finance and accounting. • Good understanding of Government finance policies and practices would be a plus. • Good working knowledge of Microsoft Excel and Word. [Personal Traits] • Highly motivated with positive working attitude. • Diligent with an eye for details. • Possess analytical, critical thinking and problem-solving skills. • Ability to work independently and in a team. • Able to work well under pressure with tight deadlines. • Good interpersonal skills and able to communicate with key stakeholders at all levels. • Selected candidates will be offered a contract of 1 or 2 years in the first instance. • For enquiries, please email to istana_recruitment@istana.gov.sg.