Administrative Assistant (Office & Facilities)

Job Overview The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-today office administration. This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations. Key Responsibilities Office Administration Provide day-to-day administrative support to ensure smooth office operations Maintain and organise company documents, records, and digital filing systems (Microsoft Teams, SharePoint, cloud platforms) Coordinate internal administrative matters and support cross-functional teams Assist with HR administrative tasks including maintaining employee records and recruitment coordination (interview scheduling, candidate documentation) Utilise Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination Facilities & Building Management Support Maintain building maintenance records, service reports, and compliance documentation. Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules. Track maintenance timelines, service requests, and follow up on completion of works. Ensure proper documentation and filing of facilities-related records. Qualifications & Experience  Diploma in Business Administration or related discipline.  2 years of experience in office administration, facilities support, or administrative roles preferred.  IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.  Strong organizational and documentation skills with attention to detail.  Good communication and coordination abilities.  Ability to manage multiple administrative tasks independently in a structured manner. Why Krislite Join Krislite, a top player in the lighting industry , and be part of a dynamic, forward looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients. As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.