Front Desk Administrative Assistant

Our client is seeking a proactive, hands-on, and highly motivated Front Desk Administrative Assistant to support the daily operations of the business. The ideal candidate is organized, resourceful, enjoys multitasking, and takes initiative in a fast-paced environment. This role is responsible for providing administrative support, managing front desk operations, and ensuring the smooth running of the office. 📍 Location: Tuas (Company transport provided from Joo Koon MRT) Key Responsibilities Administrative Support Provide day-to-day administrative support to the team and management. Manage correspondence, filing systems, records, and documentation. Prepare reports, presentations, meeting minutes, and other business documents. Schedule meetings, coordinate appointments, and manage meeting room bookings. Assist with data entry, invoice processing, and general administrative duties. Maintain office supplies, pantry inventory, and ensure the office is well-stocked and organized. Support internal documentation and maintain accurate administrative records. Reception & Front Desk Serve as the first point of contact for visitors, clients, and vendors. Greet and assist visitors in a professional and friendly manner. Answer and direct incoming phone calls and emails appropriately. Handle incoming and outgoing mail, parcels, and courier arrangements. Coordinate visitor registration and meeting room arrangements. Ensure the reception area and common areas are tidy, presentable, and welcoming. Office & Operational Support Liaise with vendors, suppliers, contractors, and service providers on office-related matters. Coordinate office maintenance, repairs, and facility-related requests. Assist with procurement of office supplies and general operational requirements. Support company activities, internal meetings, and other administrative logistics when required. Perform other ad hoc administrative and operational duties assigned by management. Requirements Minimum Diploma or equivalent qualification. Prior experience in Administration, Reception, Customer Service, or Office Support is preferred. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking skills. Strong communication and interpersonal skills. Professional, friendly, and customer-oriented attitude. Able to work independently and as part of a team. Hands-on, resourceful, and willing to take ownership of responsibilities. Highly motivated and able to work in a fast-paced environment. Comfortable coordinating with multiple stakeholders and vendors. Able to work in Tuas (Company transport provided from Joo Koon MRT ). Preferred Qualities Positive attitude with a willingness to learn. Strong attention to detail and problem-solving skills. Able to adapt to changing priorities and business needs. Good time management and organizational skills. Previous experience in front desk or reception duties is an advantage.